Graduate Administrative Assistant (GAA), Academic Affairs Center for Faculty Development

Graduate Assistantship

Position Description

ORGANIZATIONAL WORK

20% work hours

The GAA will report to the Director of the Center for Faculty Development and the Educational Program Developer.  The GAA must help with organizational and administrative work as requested by the CFD Staff.  Examples of such work are: proofreading or reports, proposals, articles, and other materials generated by the Center for Faculty Development.  The GAA will also work in the office of the Vice Provost for Faculty Affairs and Strategic Initiatives when needed.

WORKSHOPS, SEMINARS, SALONS, AND OTHER PROGRAMMING EVENTS

20% work hours

Another primary responsibility of the GAA is to help the Director of the Center for Faculty Development and the Educational Program Developer to organize and coordinate the various workshops, pop-ups, seminars, salons and other events offered.  These tasks can include: organizing workshop materials; ordering event supplies, marketing the events, attending events to help with logistics; photographing events, maintaining statistics tied to events in terms of attendance; and, following through with event attendees after events conclude. The GAA is also responsible for archiving all artifacts tied to events in hard copy and digital formats so that they can be referenced or reused.  Superior organizational skills are required. 

RESEARCH AND INVESTIGATIOIN 

25% work hours

The GAA can also help the Director of the Center for Faculty Development and the Educational Program Developer with research tied to activities and initiatives.  The Center maintains a Knowledge Hub on its website focused on the scholarship on teaching and learning and faculty professional development.  The GAA will work with Center staff to expand the Center Knowledge Hub with up-to-date research. In addition, the GAA will use data to create graphs, charts, and synthesize best practices for the Director of the Center for Faculty Development and the Educational Program Developer.  The GAA may also be asked to research a variety of subjects tied to teaching and learning and/or professional development.  

WEB CONTENT MANAGEMENT, GRAPHIC DESIGN, AND SOCIAL MEDIA

25% work hours

The GAA should become familiar with the process of uploading web content on the Center’s website. Some knowledge of web design is preferred, and the GAA may be asked to design standard WordPress websites. It is important that the GAA stays informed about all the new developments regarding the CFD web pages, as well as the university’s policies regarding web content uploading.  The GAA will also be expected to upload material to the CFD events calendar.

The GAA will also work with the Technical Writer in the Center for Faculty.  A good understanding of Adobe Creative Suite and Adobe Acrobat is preferred for the GAA to perform the duties as described above. 

The Internet presence needs to expand for the Center for Faculty Development. The GAA will participate in enhancing the social media impact through Facebook, Twitter, and other media outlets after securing oversight from the CFD Director and/or Educational Program Developer.  

NEWSLETTER/WEEKLY UPDATES

5% work hours

The GAA will work with the Center staff to develop story ideas for the newsletter and research and write some of the content or proof content. The stories must be diverse to represent faculty matters from all six colleges. The stories must be written in a style that combines human interest and technical scientific writing.

OTHER ACTIVITIES

5% work hours 

The GAA will also perform other duties as assigned by the Director of the Center for Faculty Development and the Educational Program Developer. 

REQUIREMENTS

  • Collaboration:  The Director of the Center for Faculty Development and the Educational Program Developer promote a collaborative environment.  The successful GAA must work well in teams.
  • Communication:  The successful GAA must have the excellent communication skills. Solid proofreading skills are essential. 
  • Research: The successful GAA must have the ability to conduct independent research, assess statistics, and tabulate, archive, curate, and contextualize data. 
  • Reporting and Work Style:  The GAA reports to the Director of the Center and the Educational Program Developer.  However, the GAA works on and assists projects for all Center staff. 
  • Software Experience:  The GAA must know Microsoft Office suite (including Excel and Publisher), PowerPoint, Sway, and Adobe Acrobat Pro. It is preferred that the GAA knows Adobe CQ, WordPress and Adobe Creative Suite (InDesign).
  • Workload: The GAA will work 20 hours per week for the Center for Faculty Development.

SALARY

The payment for this position is $5000.00 per fall semester 2019 and $5000.00 per spring semester 2020.  There is no tuition waiver with this position.

Contact:

Annette Finley-Croswhite, Ph.D.

757-683-5276

acroswhi@odu.edu

Tomeka Wilcher, Ed.D.

7570683-5273

twilcher@odu.edu

cfd@odu.edu